E-invoicing is mandatory. But the question is no longer whether you automate — it's how. The right tool depends on who you are, which accounting software you use, and how many invoices come in every month. Here's the full overview.

No two businesses process invoices the same way. A freelancer receiving ten invoices a month has different needs than a growing company with multiple entities and a three-person finance team. Below, we describe the most common pain point per segment — and how Cashfeed solves it concretely.

E-invoicing for freelancers and sole traders in Belgium

As a freelancer, you don't have a finance department. You are the finance department. Invoices arrive by email, get forgotten in an inbox, or are forwarded to your accountant too late. At the end of every quarter, you manually piece everything together — and that costs you an evening you'd rather spend differently.

On top of that, Belgian law requires e-invoicing for all B2B transactions as of January 1, 2026. Anyone still sending or receiving invoices by PDF or paper risks fines of up to €5,000.

Automating invoice processing for small businesses

In a small business, there's always someone who "handles the invoices". That person sits manually between the inbox and the accounting software: collecting invoices, coding them, forwarding for approval, making payments. If that person is off sick or on holiday, everything grinds to a halt.

The result: invoices paid late, suppliers calling, and a finance lead who repeats the same manual work every month instead of thinking about cash flow or cost optimisation.

AP automation for mid-sized companies with multiple entities

Once a business grows, invoice flows become more complex. Multiple cost centres. Approvers travelling. Suppliers sending invoices in multiple currencies. Corporate card statements that arrive once a month while the invoice is already sitting in the payment queue. And then there are acquisitions: every acquired company brings its own ERP.

Finance teams of 3 to 5 people are doing the work of 8 at this stage. Not because they're bad at their job, but because the tools haven't grown with the business.

E-invoicing software for accountants and bookkeeping firms in Belgium

For an accounting firm, e-invoicing isn't an internal problem — it's a problem that affects dozens of clients at once. Each client has a different inbox setup, a different accounting package, and a different way of submitting invoices. Manually coding invoices per client costs hours you'd rather spend on advice.

On top of that, clients expect their accountant to proactively guide them through the transition to mandatory e-invoicing. Firms that don't do this will lose clients to firms that do.

Cashfeed connects to the tools you already use. You don't need to replace anything — just automate the step between incoming invoice and booked payment. Below you'll find how each integration works and what it concretely delivers.

Automatically book invoices in Exact Online

Exact Online is the most widely used accounting package in Belgium and the Netherlands. The standard scan module in Exact is rule-based and limited: you set up rules, the system applies them, but it doesn't think for itself. Any invoice that deviates from the pattern — or comes from a new supplier — requires manual intervention.

Cashfeed works differently. The system matches against the chart of accounts and cost centres from your Exact configuration, automatically generates a booking proposal per invoice line, and sends it ready for validation. No more manual entry in Exact. Correct journals. VAT codes processed automatically.

Automating incoming invoices via Xero or QuickBooks

Xero and QuickBooks are commonly used by international teams, fast-growing scale-ups and businesses with an English-language workflow. Cashfeed connects to both: incoming invoices are automatically recognised and appear as draft bookings in Xero or QuickBooks, ready for validation.

Ideal for companies combining a Belgian entity with international operations — and who don't want to split their AP flow by country.

AP automation alongside Odoo

Odoo has its own AP module, but it's complex to use and limited when it comes to approval flows across multiple entities. Companies using Odoo for ERP functionality but wanting to automate invoice processing can deploy Cashfeed alongside Odoo.

Cashfeed fills exactly the gap that Odoo's standard AP module leaves: intelligent approval flow, automatic cost centre assignment, and one-click payment — without touching the rest of your Odoo configuration.

Submit invoices via Slack, Teams or WhatsApp

Not everyone works at a desk. Drivers, technicians, sales reps — they receive receipts and invoices on the go. They take a photo, forward it via WhatsApp or Slack, and expect the rest to happen automatically.

With Cashfeed, that's exactly what happens. A photo of an invoice or receipt forwarded via WhatsApp, Slack or Teams is automatically recognised, processed and routed to the approval flow. No separate app. No manual data entry afterwards.

Receive and automatically process Peppol invoices

As of January 1, 2026, all Belgian B2B companies are required to send invoices via Peppol or an approved platform. The grace period that ran until April 1, 2026 is over. Companies that are still not connected risk fines of €1,500 to €5,000.

Cashfeed is a certified Peppol receiver. XML invoices arriving via the Peppol network are automatically recognised, processed and forwarded to your accounting software. No manual step. Fully compliant.

Cashfeed doesn't work with a monthly subscription. You buy credits that never expire and pay per processed invoice. Activating more features costs more credits per invoice — but you never pay for invoices that weren't processed. No lock-in. No mandatory annual invoice.

The indicative prices above are based on the full module package (€1.25/invoice). Using the basic module only? Then you pay €0.35/invoice. The exact price depends on your volume and the modules you activate.

Calculate your exact price in the simulator on cashfeed.com — including time savings and tax benefit.